Job Purpose and Summary:

The Accounting/Payroll Specialist is responsible for managing customer contracts and processing biweekly payroll.  Will share responsibility for payables and receivables, including general ledger coding, inputting invoices into payable system, writing checks, maintaining vendor relationships, and posting to customer accounts.

Duties and Responsibilities:

  • Obtain and maintain current customer agreements and review for accuracy; manage expirations, renewals, rebates, credits, cost of doing business, and proper customer profile set-up in ComCept
  • Attend monthly meetings with Vice President of Sales & Marketing to gather/coordinate customer agreement information
  • Process accurate employee pay, and transmit biweekly payroll to outside vendor
  • Develop in-depth understanding of payroll database as well as multi-state laws and regulations
  • Compile payroll data such as garnishments, paid time off, insurance, 401(k), and deductions, as well as process monthly commission/annual bonus payments
  • Manage and update Time & Attendance (PTO) program for the company
  • Review timesheets for completeness and accuracy.  Contact various department supervisors for any missed times
  • Audit biweekly payroll; prepare payroll journal; review, analyze, and check payroll forms and reports for accuracy, and make necessary adjustments or corrections
  • Distribute live paychecks, paystubs, and payroll reports
  • Accurately respond to agencies for garnishments/wage withholdings, and process employee verification of employment (VOE) requests when pertaining payroll data
  • Handle company HSA (Health Savings Account) banking and web platform
  • Compile and sort invoices, work orders, checks, and vouchers; substantiate business transactions; verify and post details of business transactions such as funds received and disbursed
  • Investigate problems that vendors or purchasing agents have with obtaining payment for bills
  • Track company credit card charges and reconcile statements
  • Monitor accounts payable and receivable to ensure payments are up-to-date
  • Process accounts payable checks weekly in a timely and accurate manner, and comply with all state and company policies
  • Apply checks to customer accounts, and process refunds, returned checks, and bad debts
  • Make photocopies, scan and fax documents, file, and perform other clerical functions
  • Other duties and special projects as assigned

Apply Now